Gem County Clerk of Court Office
Gem County's elected Clerk-Auditor-Recorder is Leandra Rountree. The office is listed at 415 E. Main, Emmett, ID 83617-3096, with the public office address also shown as 415 E. Main, Emmett, ID 83617. The clerk office phone is (208) 365-4561, fax is (208) 365-7795, and public hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.
The clerk page identifies staff roles for payroll, recording, accounts payable, welfare/passports, elections, passports/elections/jury duty, and related county functions. That wide role is why the Gem County Clerk of Court page must be read together with the court page. Court case copies and audio are routed through Gem County court forms, while recorded documents and marriage licenses are handled through the Clerk-Auditor-Recorder side.
Gem County Clerk-Auditor-Recorder
Clerk: Leandra Rountree
415 E. Main
Emmett, ID 83617
(208) 365-4561
Fax: (208) 365-7795
8:00 a.m.-5:00 p.m. Monday-Friday
The Gem County Clerk-Auditor-Recorder page is the source for the office name, elected clerk, contact information, and linked clerk functions.
The local clerk page shows why the office is both a court-record contact point and a county recorder contact point.
Gem County Clerk Functions
The Gem County Clerk-Auditor-Recorder page links to marriage licenses, passports, recorded documents, retail alcoholic beverage licenses, elections, Magistrate Court, jury information, budget financial statements, recorder fees, remote access agreements, application of interest agreements, non-court public records requests, and court document public records requests. That list makes the office a hub, but not every link leads to the same records system.
- Marriage license processing through the clerk-recorder workflow.
- Recorded document indexing for land records, liens, judgments, and other recorded instruments.
- Recorder fee posting for recorded documents, UCC searches, marriage licenses, conformed copies, and certificates.
- Jury, election, passport, auditor, welfare, and budget-related county functions.
- Public records pathways for non-court documents and separate court document requests.
- Links to Magistrate Court and court-related copy request procedures.
The practical rule is simple. Court case status starts with iCourt. Court copies, audio, and transcripts use the Gem County court request forms. Recorded documents use the recorder index. Marriage licenses use the clerk marriage workflow.
Gem County Court Copies vs Recorded Documents
Court records and recorded documents are different record sets in Gem County. A divorce decree, probate order, criminal judgment, or civil filing is a court document. A deed, lien, recorded judgment, or other instrument in the recorder index is a recorded document. The offices share the courthouse setting and clerk-recorder identity, but the access path is not the same.
| Record Need | Where to Start | Copy Path |
|---|---|---|
| Court case status or hearing | Idaho iCourt Smart Search | Use court copy request for documents. |
| Court records, audio, or transcripts | Gem County court forms | Email to gemcourts@gem.idcourts.gov. |
| Recorded documents | Gem County recorded document index | Images are not available online per county page. |
| Marriage license | Clerk marriage license workflow | Email application first, then appointment. |
| Non-court county public records | County public records request path | Use the non-court request form linked by the clerk. |
Gem County says court records or copy requests are responded to within 5 days. Some requests need magistrate judge approval. That response-time statement applies to the court records and copies process, not to every recorder or non-court county request.
Request Gem County Certified Copies
Certified court copies are requested through the court side, not by relying on a public search result alone. The iCourt portal helps identify the case and public docket details. The Gem County court copy process is used when a party, attorney, agency, or member of the public needs a document copy, audio recording, or transcript tied to a local case.
- Search iCourt by party name or case number and confirm the case is in Gem County.
- Identify whether the record belongs to Magistrate Court or District Court.
- Use the Gem County court records or copy request form for pleadings, orders, judgments, or audio.
- Use the transcript request form if a written transcript of a hearing is needed.
- Email court records, audio, or transcript requests to gemcourts@gem.idcourts.gov.
- Allow the court's posted 5-day response window and be ready for judge approval if the request involves restricted material.
For recorded-document certifications, the recorder fee schedule lists an additional $1.00 for each certificate under seal. The research did not locate a Gem-specific court certified-copy fee table, so court certification costs should be confirmed with the court office before submitting payment.
Gem County Request Form Fields
The court record and audio request forms were referenced by the county court page, but the PDF fields were not fully captured. The safe field inventory is based on the confirmed request purpose and the information needed to identify a case without guessing at unverified blanks.
| Field | Required Status | Notes |
|---|---|---|
| Case number or record number | Needed if known | Use iCourt to find or verify it before requesting copies. |
| Party names | Needed | Include full names and role if known. |
| Court division | Helpful | Magistrate Court or District Court. |
| Document, audio, or transcript type | Needed | Use the transcript form for transcripts. |
| Requester contact information | Needed | Required so the court can respond within the posted process. |
Note: The records request form and the transcript form serve different needs, so use the transcript form only when a written hearing transcript is requested.
Gem County Recorded Document Index
The recorded document index is separate from the court case search. Gem County states that the online index is available, but document images are not available. It is useful for locating recorded instruments, document types, names, descriptions, dates, liens, judgments, deeds, and related recorder entries. It is not the right source for a full court case file.
| Field Label | Type | Required | Options / Format Notes |
|---|---|---|---|
| INSTRUMENT NUMBER | Text | Unspecified | Recorded instrument number, with example format such as 123456. |
| DOCUMENT TYPE FILTER | Dropdown/filter | Optional or unspecified | Examples include assignments, deeds, judgments, and liens. |
| NAME | Text | Optional or unspecified | Last Name, First Name format, such as Doe, John. |
| DESCRIPTION | Text | Optional or unspecified | Document name, such as Warranty Deed. |
| DATE | Date | Optional or unspecified | Use mm/dd/yyyy. |
The Gem County recorder fees and recorded documents page is the source for the index fields and the statement that images are not available online.
The recorded index is strong for document discovery, but requesters still need the recorder or court office for copies depending on the document type.
Gem County Recorder Fees
Gem County publishes a recorder fee schedule with concrete amounts for recorded documents, mining claim affidavits, surveys, marriage licenses, conformed copies, lien searches, UCC searches, and certificates under seal. These amounts should not be stretched to cover court filing fees unless the court confirms the same charge applies.
| Item | Fee |
|---|---|
| Recording documents, first page | $10.00 |
| Recording documents, each additional page | $3.00 |
| Affidavit of labor of mining claims, first page | $10.00 |
| Survey | $5.00 |
| Marriage License | $28.00 |
| Conformed copies | $0.50 |
| Federal or State Lien search, each name | $5.00 |
| UCC, Federal Tax Lien, Claim of Lien, and recorded judgment search with copies | $22.00 |
| UCC search with copies, per name | $12.00 |
| UCC search only, no copies, per name | $6.00 |
| Each certificate under seal, additional fee | $1.00 |
These recorder fees help explain the clerk-recorder side of the office. Court case copies, court audio, and transcripts use the court request channel and may have separate charges or approval needs.
Gem County Public Records Channels
Idaho public records requests are governed by state law, including Idaho Code 74-103 for request and response procedures. Court records are also controlled by Idaho Court Administrative Rule 32, which is why the Gem County court page points searchers to iCourt, court copy forms, transcript forms, and judge approval for some requests.
The county clerk access channels are online, in person, email, phone, mail, and public records forms. Recorded documents can be searched online through the recorder index. Court case status is searched through iCourt. Court records, audio, and transcripts are emailed to gemcourts@gem.idcourts.gov. General clerk questions go to (208) 365-4561, while court records questions can go to (208) 365-4221.
The Idaho Code 74-103 public records procedure supports the non-court public records side of the Gem County clerk process.
The statute source is relevant to public records requests, while judicial records still require the court-specific ICAR and iCourt path.
Gem County Clerk Marriage Role
The clerk-recorder role includes marriage licenses. Gem County posts an appointment-only marriage license workflow, requires applicants to complete and email the application first, and sends a verification sheet before setting the appointment. The marriage license fee listed on the recorder fee page is $28.00.
Marriage records should be kept distinct from divorce records. The clerk-recorder handles the license process, while divorce is a Magistrate Court family case searched through iCourt and requested through court copy channels. For more detail, the Gem County marriage and divorce records page separates those two paths by record type.
The same distinction applies across the clerk counter. Recorder work can involve instrument numbers, document type filters, names, descriptions, and recording dates. Court work uses case numbers, hearing dates, party names, court divisions, and document or audio request forms. A person asking for a recorded judgment search may need the recorder fee schedule, while a person asking for an order entered in a Gem County case needs the court copy process. Both functions are local, but they are not the same records system.